Freedom of Information
Information available from Grove Parish Council under the model publication scheme
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Information to be published
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How the information can be obtained
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Cost
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Class1 - Who we are and what we do
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(hard copy and/or website)
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Who’s who on the Council and its Committees
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Published on the Council Website
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10p per A4 sheet
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Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))
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Published on the Parish notice boards and on the Council website
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10p per A4 sheet or free on the website
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Location of main Council office and accessibility details
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Published on the Parish notice boards and on the Council website. Links to the Parish website can be found on the District and County Councils’ web pages
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Free
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Staffing structure
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Available from the Council Office upon request
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10p per A4 sheet
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Class 2 – What we spend and how we spend it
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(hard copy and/or website)
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Annual return form and report by auditor
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Only available from the Council Offices upon request and by appointment only
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10p per A4 sheet
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Finalised budget
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Only available from the Council Offices upon request and by appointment only
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10p per A4 sheet
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Precept
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Only available from the Council Offices upon request and by appointment only
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10p per A4 sheet
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Borrowing Approval letter
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Only available from the Council Offices upon request and by appointment only
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10p per A4 sheet
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Financial Standing Orders and Regulations
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Only available from the Council Offices upon request and by appointment only
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10p per A4 sheet
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Grants given and received
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Only available from the Council Offices upon request and by appointment only
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10p per A4 sheet
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List of current contracts awarded and value of contract
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Only available from the Council Offices upon request and by appointment only
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10p per A4 sheet
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Members’ allowances and expenses
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Only available from the Council Offices upon request and by appointment only
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10p per A4 sheet
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Class 3 – What our priorities are and how we are doing
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(hard copy or website)
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Parish Plan (current and previous year as a minimum)
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Not yet applicable
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Annual Report to Parish or Community Meeting (current and previous year as a minimum)
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Available on the Parish Website or hard copy
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10p per A4 sheet
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Quality status
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Not yet applicable
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Local charters drawn up in accordance with DCLG guidelines
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Not applicable
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Class 4 – How we make decisions
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(hard copy or website)
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Timetable of meetings (Council, any committee/sub-committee meetings)
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Available on the Council website
Available upon request from the Council Offices
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10p per A4 sheet
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Agendas of meetings (as above)
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Copies posted on Village notice boards and published on Council Website
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10p per A4 sheet
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Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting.
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Available from the Council Offices and on the Council website
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10p per A4 sheet
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Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting.
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Available from the Council Offices
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10p per A4 sheet
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Responses to consultation papers
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Available from the Council Offices upon request and with a prior appointment
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10p per A4 sheet
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Responses to planning applications
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Available from the Council Offices upon request and with a prior appointment
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10p per A4 sheet
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Bye-laws
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Available from the Council Offices upon request and with a prior appointment
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10p per A4 sheet
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Class 5 – Our policies and procedures
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(hard copy or website)
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Policies and procedures for the conduct of council business:
Procedural standing orders
Committee and sub-committee terms of reference
Delegated authority in respect of officers
Code of Conduct
Policy statements
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Available in Booklet form. Must be ordered 2 weeks in advance from the Council Offices
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£5 per book
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Policies and procedures for the provision of services and about the employment of staff:
Internal policies relating to the delivery of services
Equality and diversity policy
Health and safety policy
Recruitment policies (including current vacancies)
Policies and procedures for handling requests for information
Complaints procedures (including those covering requests for information and operating the publication scheme)
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Available in Booklet form. Must be ordered 2 weeks in advance from the Council Offices
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£5 per book
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Information security policy
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Not yet written
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Records management policies (records retention, destruction and archive)
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Not yet written
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Data protection policies
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Not yet written
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Schedule of charges (for the publication of information)
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Available upon request from the Council Offices
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10p per A4 sheet
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Class 6 – Lists and Registers
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(hard copy or website; some information may only be available by inspection)
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Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)
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Available for public inspection in the Council Offices by appointment only
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Assets Register
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Available for public inspection in the Council Offices by appointment only
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10p per A4 sheet
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Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils)
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Not applicable
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Register of members’ interests
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Available for public inspection in the Council Offices by appointment only
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10p per A4 sheet
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Register of gifts and hospitality
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Available for public inspection in the Council Offices by appointment only
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10p per A4 sheet
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Class 7 – The services we offer
(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)
Current information only
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(hard copy or website; some information may only be available by inspection)
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Allotments
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Available from the Council Offices
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Free
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Burial grounds and closed churchyards
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Available from the Council Offices
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Free
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Community centres and village halls
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Available from the Council Offices
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Free
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Parks, playing fields and recreational facilities
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Available from the Council Offices
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Free
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Seating, litter bins, clocks, memorials and lighting
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Available from the Council Offices
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Free
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Bus shelters
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Available from the Council Offices
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Free
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Markets
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Available from the Council Offices
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Free
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Public conveniences
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Available from the Council Offices
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Free
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Agency agreements
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Available from the Council Offices
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Free
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A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)
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Available from the Council Offices
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10p per A4 sheet
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Contact details:
Grove Parish Council, Council Offices, Old Mill Hall, School Lane, GROVE, OX12 7LB
Telephone: 01235 766599
Clerk to the Council and Responsible Financial Officer: Mr G M Mundy
SCHEDULE OF CHARGES
This describes how the charges have been arrived at and should be published as part of the guide.
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TYPE OF CHARGE
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DESCRIPTION
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BASIS OF CHARGE
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Disbursement cost
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Photocopying @ 10p per sheet (black & white)
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Actual cost *
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Actual cost of Royal mail standard 2nd class
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Actual cost of Royal Mail standard 2nd class
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Statutory Fee
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In accordance with the relevant legislation (quote the actual statute)
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Other
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* the actual cost incurred by the public authority
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